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This bimonthly memo provides an update regarding Phase 2 of the Enrollment & Program Balancing (EPB) implementation since 5/17/2023. 

FAQ 

Please check out the Enrollment & Program Balancing website for updates on frequently asked questions, including site-specific questions. The FAQ is updated based on questions that are received in Let’s Talk. There are no new updates at this time. 

Engagement

In , you can find a log of all community building activities across SE EPB schools. We will update this page as school teams report on activities.

District staff hosted a Creative Science virtual Information and Listening Session on May 25th from 5:30 - 6:30pm. Representatives from the Central Office were present to answer questions, including Office of School Performance, Human Resources, Special Education, Transportation, Facilities, and Enrollment and Transfer. Between 40-50 families attended the meeting and asked questions related to community building activities, visual and performing arts programming, facilities, and staffing. 

Communications

Our team is finalizing a in response to the questions that were raised during the Creative Science Information and Listening Sessions on 4/25 and 5/25 to the Bridger Creative Science communities. This communication was translated and is being prepared for a 6/1 release. 

Safe Routes to Schools (SRTS)

SRTS has had site visits at nearly all SE EPB schools (15 of 18) to observe circulation and transit behavior patterns and to engage students and families to collect feedback on PBOT’s Primary Investment Routes, which identify infrastructure project needs along main routes to and from school. 

Ten SE EPB schools participated in Walk & Roll to School Day in May and received incentives to encourage student participation. SE EPB schools are the focus for the first phase of our map resources project, which supports families in identifying supportive biking and walking infrastructure as well as walking and rolling school bus routes in their school neighborhood. These maps are being developed over the summer in anticipation of the beginning of next school year.

Staffing

The èßäapp¹ÙÍø Board of Education created a staffing pool of 10 licensed FTE to be equitably allocated as needed over the next five years. We will save some of this FTE for fall balancing and unexpected enrollment: as programs move and boundaries change from one school to another, this will allow for teams to create bridges as well as to support full programming for low-enrollment schools. Thus far, 2.75 of the 10 FTE have been allocated across Clark, Harrison Park, Lent, and Marysville.

This bimonthly memo provides an update regarding Phase 2 of the Enrollment & Program Balancing (EPB) implementation since 5/2/2023. 

FAQ 

Please check out the Enrollment & Program Balancing website for updates on frequently asked questions, including site-specific questions. The FAQ is updated based on questions that are received in Let’s Talk. There are no new updates at this time. 

Engagement

In , you can find a log of all community building activities across SE EPB schools. We will update this page as school teams report on activities. Below are newly reported activities for this update:

• March 1st - Hosford Principal’s Coffee/Tea (25 attendees)
• March 7th - Harrison Park Middle School Open House (200 attendees)
• March 7th - Lane 5th Grade Feeder School Visits (107 attendees)
• March 8th - Lane 5th Grade Feeder School Visits (85 attendees)
• April 27th - Lane Incoming 5th Grade Family Night (180 attendees)
• May 11th - Bridger and Creative Science Community Gathering (150 attendees)
• May 11th - Marysville and Lent Family Game Night (300 attendees)

There will also be a virtual Creative Science Information and Listening Session on 5/25 from 5:30 - 6:30pm. This session provides another opportunity for the Creative Science community to receive updates and information about Bridger Creative Science for 23-24. 

Implementation Team

We have compiled high-level implementation manuals for all SEGC schools. We also developed detailed implementation manuals for our high impact schools: Harrison Park Middle School, Clark Elementary, Bridger Creative Science K-8, Lent Elementary, and Marysville Elementary.

Nutrition Services 

A vacancy in Bridger kitchen was filled on 5/15/23 and created a vacancy at Creative Science, which will be posted internally according to the SEIU contract. 

Facilities

We are excited to announce that plans for interior modifications at Bridger are complete, and construction will happen over the summer.

Childcare/RESJ/SUN

Childcare is working with Lent PTA to ensure communication is sent out to families about resources. 

RESJ scheduled a meeting with Assistant Superintendent Dr. Esther Omogbehin to discuss communication concerns with Lent PTA. RESJ is looking into expanding IRCO services to replicate SUN programming at Clark. 

Enrollment & Transfer

The K-5 transfer lottery is closed and families have received their notifications via email and regular mail.  Some petitions into and out of SE schools are still being processed.  Transfers into Bridger Creative Science are limited at this time while we wait to learn the extent of new  guaranteed neighborhood enrollments at the combined school.

This bimonthly memo provides an update regarding Phase 2 of the Enrollment & Program Balancing (EPB) implementation since 4/6/2023. 

FAQ 
Please check out the Enrollment & Program Balancing website for updates on frequently asked questions, including site-specific questions. The FAQ is updated based on questions that are received in Let’s Talk. There are no new updates at this time. 

Engagement
In , you can find a log of all community building activities across SE EPB schools. We will update this page as school teams report on activities. Information and listening sessions for the Creative Science School have been added for 4/25 and 5/2 at 9:00am. There are no other updates at this time. 

Implementation and Core Team
The core team met with SE high impact principals on 4/7 and 4/14 to provide information on the process for moves with staff. We reviewed our timeline and information about general classroom moves, moves for specials, moves for curriculum, and moves for the Office of Information and Technology Services. We have created a presentation that principals can share in their staff meeting on 4/18. At least one representative from the Central Office will attend staff meetings at our high impact schools to answer questions or take questions back to ensure they are addressed appropriately.  

We are working to have implementation manuals completed the week of 4/17 to be provided to our high impact schools. These manuals will provide Principals with clear instructions and action items to ensure a smooth transition. 

Childcare 
Champions continues to work with the Lent families through the PTA to provide an overview of the timeline to establish childcare at Lent.

Enrollment & Transfer
K-5 lottery and hardship petition results will be released to schools and families the week of 4/24.  

Curriculum
Textbook Services sent emails to the principals, assistant principals, and library staff of school that require programs or grade levels to be moved out of their current site (Bridger, Creative Science, Harrison Park, Hosford, Lent, and Mt. Tabor). These emails contained general expectations for the curriculum packing process and provided a sign-up sheet for site visits, where Textbook Services will provide clarity on what they will pack and what can stay with teachers or be disposed onsite. The Consumable Refresh order form is now live and will be open through 4/28.

Library Services
Library Services met with library staff at Harrison Park, Creative Science, and Bridger to create  a timeline for the move and answer questions about moving the library collection materials and collection data.

Transition at Lane Middle School|
I wanted to make you aware that we have a transition of leadership at Lane Middle School. We wish Dr. Coleman well and thank her for her dedication, passion for education, and commitment to helping students succeed.

We recognize that a transition in the middle of the school year is challenging. I am pleased to share that Mr. Mike Rowell has returned to Lane this week on a temporary basis.  

Announcing New Principal at Clark Elementary School and New Interim Principal at Hayhurst ES

FAQ
Please check out the Enrollment & Program Balancing website for updates on frequently asked questions, including site-specific questions. The FAQ is updated based on questions that are received in Let’s Talk. Please continue to forward families with questions to utilize Let’s Talk. The team monitors and answers questions posed weekly. Today’s update will be uploaded to the website within the next few days.

Facilities
Operations met with Bridger Principal, Dr. Kristy Mize, to discuss and finalize classroom grade assignments.  Architects have provided a plan of the locker room to shared office space conversion, which has been shared with Dr. Mize. The plan has been approved and the construction project manager will let architects know to move forward. Operations teams will be updating the implementation manuals for high impact schools and will be available for meetings with schools. Project leads were invited to Clark staff meetings to discuss construction at Clark and packing timeline. Principals will be reminded of the move template Google Form. When staffing is assigned, they can update their move sheets.

Furthermore, our team is holding a meeting on Friday, April 7th to provide principals with information needed for moves, including specific move information for curriculum and equipment, PAT extended hours, and other information. This meeting will be recorded for those who can not attend. We have a hold on Friday, April 14th for a follow up meeting to answer additional questions. 

Engagement
Community building events within and across school sites are underway. In , you can find a log of all community building activities. We will update this page as school teams report on activities. 

Transportation
New Hazard Zones for EPB schools approved to move to the BOE by the Facility & Operations committee members.

Curriculum
We have the site visit sign-up sheet to go out to principals this week. Site visits are to determine what curriculum will need to be packed up by the IRC and to identify a central location at the school where teachers can take curriculum not needed next year. Focus-sites are Bridger, CSS, Harrison Park, Hosford, Lent, and Mt. Tabor, which are the schools with the most curriculum movement happening between buildings/programs. Kellogg and Marysville will not require site visits as programs are only moving into their buildings.

We are currently working on identifying what counts as current/obsolete curriculum at the schools in order to provide specific guidance to teachers on what to do with their materials.

We also made a for curriculum specific updates and an FAQ.

Library Services
We scheduled a meeting with Julie Roeder to clarify procedures for moving specific parts of library collection to specific locations.